Court examines the specific contents of Form VI under the Act, the proper legal context within
which the said Form is to be understood must be laid out.
46. The legislature, in 1994 under General Notice No. 13 of 1994, promulgated the “Subsidiary
Legislation Parliamentary and Presidential Elections (Forms) Regulations”. These are regulations
made under section 121 of the PPEA which provides that “The Minister may, on the
recommendation of the Commission make regulations for the better carrying out of the provisions
of this Act.” According to Regulation 2(1) under those regulations, “The forms set out in the
Schedule shall be used for the purposes of the Act, and such particulars as are contained in those
forms and not particularly prescribed by the Act are hereby prescribed as particulars required
under the Act.”
47. What this means, therefore, is that we need to carefully examine the particulars on the forms and
take note whether they make any specific procedural prescriptions which are not contained in the
Act. Where we so find, such specific particulars should be taken as formal procedural steps that
ought to be followed in the electoral process. Again, the import of Regulation 2 (1), therefore, is
that it is imperative that the forms prescribed under the statute should be followed as a matter of
law.
48. Form VI has been prescribed as the Form where the record of the entire polling process at the
polling station as envisaged under section 93 (1) (a) of the PPEA is to be recorded.
49. Coming back to the issue of the processes to be followed at the opening and closing of the poll,
Form VI requires that each polling station must have a recording secretary who must complete
Part A of that Form (Form VI) on the opening of the polling station and before polling begins.
According to that form, on the opening of the polling station and before polling begins, the
recording secretary must record (a) the time of opening the polling station; (b) the polling station
number; (c) the total number of registered voters; and (d) the total number of ballot papers
received for the election. The form requires the respective signatures of the presiding officer, the
recording secretary and the polling station clerks.
50. Part A of Form VI of the PPEA is in the following form:
FORM VI
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