telephone numbers through which the public can reach
them.
• Contact local election administrators (registrars, county
and town clerks, boards of election, etc.) and high-level
state officials (the State Attorney General’s Office,
Secretary of State) to enlist their support in detecting and
reporting election abuses. These people are generally
dedicated public servants who want to eliminate criminal
election abuses. They are also the custodians of important
records generated during the voting process.
(b) Be aware of the importance of voting
documentation
The voting process generates voluminous documentary
evidence. Federal law requires that all voting documentation relating to
an election that includes a federal contest be retained for at least
twenty-two months after the election. 52 U.S.C. § 20701. The 1993
NVRA extended this period to two years for voter registration
records generated under the Act. 52 U.S.C § 20507(i). Because the
federal retention periods are significantly longer than normally required
by state law, it is important to contact all election administrators in the
district at the beginning of a ballot fraud investigation to be certain
that they are aware of these federal requirements.
Voting documentation includes voter registration cards,
absentee ballot applications, absentee ballot envelopes, tally sheets,
poll lists, and ballots. These materials are particularly important to
successful election crime investigations, since they contain
information that helps identify fraudulent voting transactions and
potential defendants. For example:
• Most states require persons seeking to vote to provide
personal information to election registrars, and to furnish
a handwriting specimen for comparison with the voter’s
signature on the registration form. These data can be
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